Paperwork that lives in a system, not a folder.
One form, one record, searchable.
For operations, finance, and admin teams whose recurring forms still travel as paper: printed, signed, carried to the office, and filed where nobody can search them.
How recurring paperwork can run
5 steps
- CaptureThe paper form becomes an online form, filled once
- AttachReceipts and photos stay with the form
- RouteThe next person sees it at their step
- RecordEvery action stays on the recordAutomated
- FindThe record can be searched laterAutomated
The next form follows the same rule
Illustrative example
Before
Paper carries the form. People carry the order.
A form starts at a site or a desk. It is printed, filled by hand, signed, put in a folder, and carried to the office. The paper is the only copy, and the office is the only place it can be found.
Each kind of form has its own fields and its own approvers. The order lives with the people who handle it. A form can wait because the next signer does not know it is there. Not every company runs it this way, but the shape is common.
Nothing is searchable. Status is a phone call. When the form is done, the same figures are typed into the accounting system, so one piece of work ends up as two records.
The form moves. Your ledger does not.
Horulabs digitises the flow around the systems you already use. It does not replace your accounting or ERP system, and it does not ask finance to keep a second set of books.
Stays in your systems
Your accounting or ERP system
Approved amounts and financial records still live where finance closes the books, not in the form.
Your approval order
Who signs, in what order, and for which area is your rule. Each form keeps the route it was opened under.
Your archive
The form, its attachments, and every action stay in one searchable record. The accounting entry remains the financial record.
Built around it
One online form
The fields the paper carried, plus its attachments, in the place the team already works.
A visible route
The next person sees the form at their step. It can be returned or rejected with a reason.
A searchable record
Every form, whatever its kind, in one list the team can search and export.
One paper trail, replaced.
EKLAIM replaced a physical paper trail at Sekar Laut: seven claim types raised at sites, approved in role order, posted to Oracle Fusion as AP invoices, and kept in one searchable record. Segel takes the same step for PDFs: one upload, one route, one sealed record.
Start with one recurring paper flow.
The first task is this flow end to end: the online form, the route, and the record the team works from.
- We map the flow as it runs today, including the exceptions people handle outside the form.
- The flow is built and tested on real forms before the team uses it.
- You get a handover for the team. A second flow or an integration is quoted separately.
What happens next
- 01
Send one flow
A short description: what starts it, who approves, and where it is recorded today.
- 02
Talk it through
A free first conversation about the flow as it runs. No cost, no commitment.
- 03
Scope one task
If it fits, we agree the first task and its price before any work starts.
The entry offer
From $100
Scope agreed after the map. One task, end to end.
A short description is enough. No employee records or attachments.
The first conversation is free, with no commitment.
Questions before you start
- Do we need a documented process?
- No. The order is usually real even when it is not written down. We map it with the people who carry it.
- Does this scan our paper backlog?
- No. This replaces a paper flow that keeps circulating, from the next form on. Scanning old files is different work and is scoped separately.
- What should we send first?
- A short description of the flow, the roles that sign, and where the form is recorded today. Please do not send employee records or attachments.